REQUEST FOR PROPOSALS: Pacific Non-Communicable Disease (NCD) Collaborative Office Support
Friday, September 28, 2018
National Association of Chronic Disease Directors
Pacific Chronic Disease Council
Proposal date: Monday, October 1, 2018 8:00 AM
RFP ID#: RFP-01-2018NACDD_PCDC
Proposal closing date: October 18, 2018 6:00 pm (Pacific) 6:00 PM, with bonus points for proposals submitted by October 15, 2018 (Scoring criteria below)
Proposal notification date: October 25, 2018 5:00 PM (Pacific)
Eligibility requirements: Applicants must reside within a U.S. Affiliated Pacific Islands (USAPI) jurisdictions and meet minimal qualifications (Appendix A).
Process for questions: Questions should be emailed to email@example.com
Please include the RFP ID# in the subject line. Questions will be answered within 4 business days via email with a return email acknowledging receipt requested.
The Pacific Chronic Disease Council (PCDC), a council of the National Association of Chronic Disease Directors (NACDD), is accepting proposals to support an independent contractor position as the Pacific Non-Communicable Disease (NCD) Collaborative program coordinator to work in a TBD (to be determined) office space.
The mission of the PCDC is to bridge the gap in disparities by reducing the chronic disease burden, mobilizing resources, and recognizing the uniqueness of our communities and people. Since 2009, the PCDC has provided leadership in the development of the Pacific Care Model and Pacific NCD Collaborative Initiative (NCD Collaborative) that proactively targets healthcare system change, expansion of population outreach, and public health leadership capacity building. The NCD Collaborative has shown promising outcomes and continues to gain endorsement from Pacific-based public health leadership as an effective strategy for healthcare system transformations that lead to improved healthcare quality. In 2018, 11 multidisciplinary teams (including senior administrators, physicians, nurses, data specialists, health educators, outreach workers) representing each USAPI jurisdiction, participate in the Pacific NCD Collaborative. The NCD Collaborative supports a participatory process that promotes co-learning and supports collaborative and equitable partnerships, building the skills and strengths of local leadership responsible for health. This approach helps to 1) develop shared outcomes and indicators of success, 2) identify promising practices, 3) builds local leadership capacity, and 4) allows for meaningful dialogue about challenges and solutions to improve systems of care. This RFP will result in recruitment of a Pacific NCD Collaborative Coordinator candidate who resides in a USAPI jurisdiction. The Pacific NCD Collaborative Coordinator position will be contracted through the NACDD as a part-time position (.30 FTE/12 hrs./week: hours will vary based on program work-plan). Professional support services will be contracted separately and designed to provide local office support for the Coordinator.
Organization’s fiscal year: October 2018 – September 2019
Expected performance period: From hire date to through June 30, 2019.
Type of agreement: Fixed cost
Documents included in RFP: Pacific NCD Collaborative program coordinator position description and minimal qualifications (Appendix A, page 3)
Submission Process: Submit proposals by email to Gwen Hosey at firstname.lastname@example.org.
On the email subject line please include your name and RFP ID# (shown above). Please limit to 3-5 pages and include the following:
• Name, address, and contact information.
• Brief proposal (cover letter) outlining professional qualifications and commitment to
supporting the Pacific NCD Collaborative (no longer than two-three paragraphs, one page)
• Resume or CV with at least two references and contact information.
• Estimated hourly rate for the position (.30 FTE/12 hrs. per week).
Responsive proposers who meet the minimum RFP qualifications will be evaluated based on the following criteria and ratings (up to 100 points [pts.]):
1. Compliance with requirements of the RFP (25 pts.)
2. Relevant knowledge, experience, and qualification (30 pts.)
3. Candidate’s commitment to sustaining the NCD Collaborative within the USAPI (15 pts.)
4. Results of communication with references (20 pts.)
5. Bonus points - proposal submitted by October 15, 2018 (10 pts.)
Selection Process: Designated PCDC Board members and Pacific NCD Collaborative leadership will
review proposals and select a candidate based on final ranking.
RFP Point of contact: Submit questions and proposal to following:
Gwendolyn M. Hosey, PhD, RN
CAPT (ret) U.S. Public Health Service
Consultant, National Association of Chronic Disease Directors
Pacific Chronic Disease Council
Pacific Non-Communicable Disease Collaborative Coordinator
Contract Position Description and Minimal Requirements
The Pacific Non-Communicable Disease (NCD) Collaborative Program Coordinator contract position is based in the USAPI region. The Coordinator will work closely with the PCDC Board, consultants, NCD Collaborative teams, and partners (governmental, non-governmental, and community) to further develop and sustain the PCM/NCD Collaborative Initiative. This position will be primarily responsible for supporting the work-plan and activities of the CDC-funded Pacific NCD Collaborative. Responsibilities will include assistance with: Program development and administration; grants management and communication; and fiscal monitoring and reporting.
Scope of Work and Deliverables
1) Program development and administration
• Work as team member with Pacific NCD Collaborative multidisciplinary teams, PCDC Board and membership, NACDD staff, and other partners to meet program goals and objectives.
• Provide leadership in developing, implementing, and monitoring the Pacific NCD Collaborative Initiative program, organizational, and financial plans, as appropriate.
• Document progress of grant required programs and activities.
• Continuously evaluate Pacific NCD Collaborative effectiveness and strategic plan; assist in updating program objectives and work-plan (annually).
• Maintain official records and documents, and ensure compliance with grant requirements. Conduct official correspondence with the PCDC Chair or Board.
• Continually update expertise in NCD prevention and management; serving as regional resource and contact.
• In collaboration with Pacific NCD Collaborative leadership and NACDD staff, plan and coordinate learning sessions and other meeting or events. Submit summary report and evaluation of sponsored events.
2) Grants management and communication
• Meet via conference calls and emails with Pacific NCD Collaborative leadership and NACDD staff to ensure that project work-plan and deliverables are being met.
• Utilize NACDD required forms for project management, travel requests, and support.
• Ensure that NACDD meeting planners have up-to-date information on member travel in a timely way to ensure purchase of the lowest cost tickets.
• Communicate with Pacific NCD Collaborative Initiative’s leadership, multidisciplinary teams, and diverse partners, as necessary, providing updates and promoting active collaboration and achievement of NCD Collaborative goals and objectives.
• Collaborate with the PCDC Board, Pacific-based regional organizations, academic institutions, community-based organizations, and other partners to promote PCDC’s mission and goal.
• Expand training and resource materials that support NCD Collaborative goals and objectives. Assist with PCDC website updates and maintenance.
3) Fiscal monitoring and reporting (in collaboration with the Pacific NCD Collaborative lead consultant and NACDD fiscal staff):
• Assist in the management and oversight of project expenditures and budget.
• Submit timely monthly invoices and progress reports using NACDD template.
• Monitor sub-contract invoicing and deliverables.
4) Work independently in a TBD office space- The office location will provide the following:
1. Basic office space to include the following:
• Basic furnishings including desk, chairs, book shelf, and small table
• Storage space for office supplies and program supplies
• Access to additional space, as needed from time-to-time for meetings
• Basic office janitorial services
2. Access to basic office support services, such as:
• Computer with associated hardware and software to support basic office needs (Microsoft Office Suite – Word, PPT, Excel, Outlook, Publisher, etc.)
• Printer and copy machine to make a reasonable amount of black/white and color copies for the Pacific NCD Collaborative programs and activities
• Internet and telephone (as needed) via VOIP or other telephone service
• Mailing/delivery address for postal services, package deliveries, etc.
• Basic utilities
3. Parking space (may be available onsite or nearby to the office location)
4. Basic administrative assistance (i.e., computer trouble-shooting, technical support.)
Minimal Qualification Requirements
• Associate’s degree with 15+ years of solid experience as a healthcare professional working within the US Pacific region (or equivalent).
• Working knowledge of Microsoft Excel, Word, Power-point, Outlook, and other technologies (i.e., Zoom, web-based survey tools, GoToMeeting).
• Demonstrated effective oral and written communication skills and cultural competency.
• Ability to teach, train, and provide technical assistance in-person and online.
• Strong leadership, project management, prioritization, and planning skills with the ability to work independently with multidisciplinary healthcare teams and diverse partners.
• Knowledge and experience related to the Pacific NCD Collaborative Initiative, regional diabetes prevention and management programs, participatory approach, and other Pacific Chronic Disease Council programs/activities.
• Problem-solving skills with ability to analyze complex situations and identify potential/existing solutions within a cultural context.
• Respectful, equitable treatment of all Pacific NCD Collaborative teams and partners.
• Available to travel to scheduled meetings and learning sessions.
Project contract is 1 year; project duration could be multiple years with conversion to NACDD consultant leadership role and responsibility based on satisfactory performance and continual federal funding of the project.
There are no benefits associated with this position.
NACDD is an Equal Opportunity Employer
NACDD is an employment at-will organization and an equal opportunity employer committed to maintaining a work environment free from discrimination on the basis of sex, race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.